11 Tasks You Can Shrug Off by Hiring a Virtual Assistant (VA)
Virtual assistants are freelance employees or independent contractors who provide services and assist in administrative, social and technical work from their home office. Virtual assistants consist of individuals as well as companies working under proper management system. Not only small businesses but busy executives also hire virtual assistants.
Virtual assistants can work from anywhere by common modes of communication like internet, e-mail, online conferences and fax machine. Virtual assistants have to provide immediate support and services to clients, therefore the medium of communication should be free from any obstacle.
What do I delegate to a virtual assistant..?
Virtual assistant are assigned different kinds of tasks depending on their expertise but most of the time they handle administrative tasks. The top tasks that you can assign to your virtual assistants are:
DEALING WITH CLIENTS
You might not have enough time to deal with clients and answer to their quarries, so you can charge this responsibility to your virtual assistants. They can book appointment with clients and follow up with them by sending appropriate e-mails.
Conducting some research work on internet may be quite hectic. It is troublesome when a quick research turns to surfing session. Let your virtual assistant do that research whether it is regarding your meeting, presentation or creation of some new idea for business.
Virtual assistants gather client’s contact information and recheck it if it is correct. After that they share those contact details to your shared address book so that you would be able to see them on your mobile phone.
WRITE AND PROOFREAD ARTICLES
Allow your assistant to jot-down web content or proofread blog posts and submit it to your blog/site. Your virtual assistants can also assist you in making presentations and proofread your documents.
Virtual assistants send and receive e-mails on your behalf. For this purpose you have to share your ID and password with him/her. Use password protector service if you want to keep your actual password secret. The second option is to grant access to your VA through your g-mail account. This can be done under Google account setting option.
TRACK NEW TASK
Business clients come up with new task every day. For keeping track of all of these activities virtual assistants are outsourced who can work from their home office.
MANAGING BUSINESS PROJECTS
Virtual assistants handle big projects and offer project details to clients to make it easy for them. They contact with experts of the relevant field to complete problematic projects on time.
Virtual assistants do SWOT analysis for your business. Moreover, they tell you about the internal and external threats that your business is facing. They also look for multiple opportunities depending on your strengths and weaknesses.
Apart from a number of responsibilities, virtual assistants manage calendar and enter data into the data mart of your business. They also arrange travel meetings and receive appointments from clients.
You can hire professional bookkeeper as your virtual assistant who can update the transactions of your business. Managing long balance sheets, preparing income statement and maintaining accounting journal is not an easy task. Therefore, it is better to assign this responsibility to your VA instead of wasting many hours on it by yourself.
MAINTAIN SOCIAL SITES
Hire some certified social media assistants who can update social sites like Linkedin, Facebook and Twitter on your behalf, so that you can focus on other aspects of your business with utter focus.